Administration Assistant

Haywards Heath, Sussex
Conrad Consulting Ltd

Conrad Consulting is proud to be partnering with a well-established and growing consultancy to recruit a Business Administration Assistant to join their Project Services team.

This is a fantastic opportunity for an organised and proactive individual looking to build their career within a dynamic and supportive business environment, where you will play a key role in supporting office operations, finance processes, and project delivery.

The Role

Reporting to a Business Analyst and working closely with senior commercial stakeholders, you will be a central point of contact for day-to-day administrative and business support activities.

This is a varied position combining office coordination, finance and procurement support, and involvement in project-related processes ideal for someone who enjoys a broad and hands-on role.

Key Responsibilities

Office & Business Support

• Act as the first point of contact for the office, managing calls, visitors, and general enquiries
• Coordinate office services including suppliers, utilities, and facilities management
• Manage office supplies, access arrangements, and visitor requirements
• Provide support with travel bookings, expenses, and general staff queries
• Oversee company credit card transactions and monthly reconciliations

Finance & Procurement

• Raise and manage purchase requisitions using Microsoft Dynamics 365
• Process supplier invoices and ensure accurate coding and timely approvals
• Maintain supplier records and support onboarding of new vendors
• Assist with non-project invoicing and financial administration

Project & Commercial Support

• Create and maintain project records, including financial and programme data
• Update project information such as fees and change controls
• Support project reporting and data extraction for commercial teams
• Assist with framework processes and ensure accurate data tracking and reconciliation

About You

We re looking for a detail-oriented and highly organised individual with a positive, can-do attitude.

You will have:

• Previous experience in an administrative or project support role
• Strong organisational skills with the ability to manage multiple priorities
• Excellent attention to detail and accuracy
• Proficiency in Microsoft Office, including Excel, Word, and Outlook
• GCSEs (or equivalent) including Maths and English Desirable:
• A business or finance-related qualification (or working towards one)